Development of a Web-Based Management System for Disaster Management Plan/Manual

Abstract eng:
There are many small local governments in Japan. 53% of local governments have less than 30,000 populations. It is difficult to hire the specialists of disaster management for these small sizes of local governments. However, Japanese disaster basic act ask that the all local governments have to prepare the disaster management plan considering with local situations (population, geological condition, in-land or coastal area, industrial structures and etc.). For the local offices without special knowledge about disasters, it is difficult to make the plan by themselves. Therefore, when they make a disaster management plan, they refer to similar city or village with their same situations. Otherwise, local offices ask consultant firms to prepare the plan. As the contents of the plans are not clear for understanding the functions of each organization, even for the disaster concerning stakeholders, it is difficult to understand the roles of each organizations. Therefore, the documents cannot be used for actual disasters. Once a plan is prepared, most local governments cannot update or edit the plan regarding to the knowledge and budget limitation. Current style of the plans is completed by PDF files (Portable Document Format) and the file with huge pages is opened on the public web site of local offices. And a technical breakthrough to manage a disaster management plan is not developed by the research fields. Fire and Disaster Management Agency in Japan make an archive system to search the plans of prefecture level. But since this archive is developed to show the PDF files of the plans, functions of searching the contents in this system is not prepared. PDF files are difficult to compare with different plans of different local governments. This research develops the web-based management system of disaster management plan to manage the quality of the plans and to achieve effective updating the plans. The quality control is to update necessary elements in the plans even for the small municipalities without disaster knowledge. Effective updating is to solve the difficulties of managing current PDF documents. This system has four basic databases. (1) Database for disaster management plan include the disaster management documents made by each municipalities. This database can show the contents of the plans by HTML document. (2) Database for general information of municipalities include population, industrial conditions, geographical conditions etc. (3) Database for the past disaster archives historical disasters happened in each municipality. (4) Record for updated or changed the documents of the plans are stored. These data-tables can be used to compare the contents of the plans. In this research, the existing around 1,700 kinds of disaster management plans of local government are archived in the SQL database server. The possible updating points can be proposed for municipalities with few specialists for disaster management throughout the system. The municipalities can understand the necessary updating points proposed by the system. Under the conditions of limitations of knowledge and public budget for disaster management, this system will be useful for quality control of the disaster management plans all over the Japan especially for the small size of municipalities.

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